When you need to set up a kick-off in Oslo having the right location is a key step in the process. Kick-offs can be used for several reasons, such as introducing a new product or celebrating a new fiscal year in your industry. By having the right location, you have all the amenities and space you need to make your kick off a memorable event. However, for your kick-off to truly succeed, you need to plan carefully to ensure the event goes off exactly as planned. Here are some considerations to keep in mind when planning your event.
Things To Consider When Planning a Kick-Off
- Timing is Important: a kick-off is a large event and one that normally only occurs when something of importance is going on. Because of this, the timing for such a large company event can be tricky. You want to plan your event when your employees are available and also not too busy. If you can avoid major holidays or busy times of the year you can improve your engagement. Factors such as the length of your kick-off and letting your staff know well in advance (so they can plan accordingly) should also be considered.
- Understand Your Team: when planning your kick-off keep your team in mind. Some people may prefer an event where everyone speaks and gets a presentation while others may prefer a more passive role where they just listen. For some, an involved game is fun, while for others, watching videos is more engaging. A kick-off can be a lot of different things and by using tools such as a survey, you can gauge your employees’ interest in various events before planning activities.
- Set Goals: one of the most important factors for your kick-off is setting the goals for the meeting. An outline can help you manage time in an organized fashion. By setting topics, time frames, and setting aside speaking time, you can keep your kick-off focused on the right topics of discussion and also allow various members of your team time to speak if so desired. Also, don’t forget to have fun and add levity to the proceedings. The goals of your kick-off can vary, as some companies prefer to focus on hard data, others prefer to create a supportive and energetic atmosphere to set the mood, and some do a bit of both. No matter your methods or company culture, you can plan for success.
- Consider Costs: when planning such a big company event it’s very easy to plan something extravagant that nobody will forget. While this is certainly tempting, you have to keep the company budget in mind. While you can certainly plan enjoyable events for your team that make their time memorable, consider factors such as cost, scope, and possible alternatives that may cost less but achieve the same results.
- Misc Factors: also, you have to keep the minor details in mind to ensure your event is a success. For example, if food is being provided, consider what food to order, dietary options to have available, and the overall scope of the meal. Also, consider travel needs. If your gathering isn’t local (such as a regional event), consider how everyone is going to get there. Travel options can include provided travel, reimbursement, and other choices. Hotels may have to be provided if this is a multi-day event as well. In your planning, don’t overlook the comfort of your staff.
In the business world, major events should be celebrated as they can help build your company culture and keep your team focused on future success. A well-organized kick-off can help inform your employees of important events, industry news, company successes, and plans for the year to come.